Features

One platform for the whole booking

From the first enquiry to the last review request, Shoot Planner runs the admin of your business — winning work, signing it, planning it and getting you paid. Explore everything it does.

✓ You approve everything written. AI drafts replies and quotes — nothing reaches a client until you say so.

✓ You hear every call. Recordings and transcripts land in your call log.

Every feature on every plan.

You only pay for photographers — office staff are always free. Equipment, VAT invoicing, crew statements, custom contracts, payment plans and calendar sync are on Solo too.

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Start with these five

Everything a solo operator needs on day one — enquiries answered, the quote signed, the night planned, the money in, the diary synced.

AI Receptionist

Answers every enquiry call with a knowledgeable, on-brand voice so no lead goes to voicemail while you're mid-shoot.

Golden Hour & Run-sheet Scheduling

Builds timelines that know exactly when the light goes, so outdoor sessions and couple portraits are timed to the minute rather than rushed into bad light.

Gallery Proofing & Editing Queue

Clients pick their selects from a private proof gallery, and their choices drop straight into your editing queue — no spreadsheets, no back-and-forth emails, just a clear order of work.

Profit Reporting

Shows your true margin per shoot after travel, editing time and costs, so you can price future jobs with confidence instead of guesswork.

Calendar sync

Two-way Google and Outlook sync for every person on your team, managed from one Connections page — plus a subscribe link for Apple Calendar.

When you grow

Crew, invoicing, automation, reporting — it's all here already, switched on the day you need it and invisible until then.

Shot lists & run sheets

Agree the must-have shots with the client up front, and walk in on the day with a running order you and your second shooter both work from.

Backdrop & scene catalogue

Give clients a visual menu of backdrops and scenes to pick from in their portal, agreed before the day.

Gallery proofing

Clients pick their selects from a private gallery, and their choices flow straight into your editing queue.

Editing pipeline

Every shoot moves through culled, edited and delivered — visible to the client, so 'any news?' emails stop.

Usage & licensing

Generate usage-rights terms per commercial job and get them e-signed alongside the contract.

Golden hour planner

Timelines that know when the light goes: sunset-aware scheduling for couple portraits and outdoor sessions.

Client budget tracker

Track the event budget line by line, visible to the client, with deposits and balances reconciled automatically.

Enquiry Scoring & Follow-up

Rates incoming leads by budget, date and shoot type so you know exactly which ones are worth pursuing first.

Instant Quotes & E-signed Contracts

Produces a professional quote in seconds and collects a legally binding e-signature — including usage and licensing terms for commercial jobs — before you've even left the car park.

Deposits & Payment Collection

Takes retainers, stage payments and final balances automatically, with a client budget tracker that reconciles every penny so nobody disputes what's owed.

Branded Client Planning Portal

Gives every client their own private space to browse your backdrop and scene catalogue, confirm their shot list, and watch their job move through the editing pipeline — killing 'any news?' emails for good.

Team & staffing

Office staff are always free. Give everyone their own login and synced calendar, assign with clash warnings, and auto-email their shoot details.

Services & quotes

Sell more than your core service — photo booths, light-up letters, events. Itemised, AI-drafted quotes, and proposals your client signs and pays on one page.

Mobile app & alerts

Add Shoot Planner to your phone's home screen and get an instant push the moment a new enquiry lands — manage your whole business on the move.

Website booking widget

Drop an AI booking assistant onto your own site. It chats, captures enquiries and drops them straight into your pipeline — fully branded to you.

Reviews & reputation

Automatically request reviews after every event, approve the best, and publish them on your own page with star ratings search engines love.

Automations & Ask AI

Follow-ups that run themselves. Describe one in a sentence and it's built for you to check. Ask questions in plain English.

Profit & loss reporting

See real profit per booking — revenue minus staff costs and expenses — across any month, year or custom range. Export to CSV in a click.

Compliance documents

Store your PAT certificates and public liability insurance, then email them to a venue in seconds — straight from your branded address.

Equipment register

Track every piece of kit with PAT reminders, repairs, consumables and book value, and never sell kit you have not got free that day.

Interactive quotes & AI assistant

Every quote gets a private page with an AI assistant that answers your client's questions, two-way replies and open tracking.

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See it all on your own bookings — free for 30 days

30-day free trial, every feature, cancel any time. Set up in an afternoon.

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