One platform for the whole booking

AI Receptionist

Answers every enquiry call with a knowledgeable, on-brand voice so no lead goes to voicemail while you're mid-shoot.

Gallery Proofing & Editing Queue

Clients pick their selects from a private proof gallery, and their choices drop straight into your editing queue — no spreadsheets, no back-and-forth emails, just a clear order of work.

Profit Reporting

Shows your true margin per shoot after travel, editing time and costs, so you can price future jobs with confidence instead of guesswork.

Contracts & payments

Send a deposit link and get paid before the shoot. Agreements signed electronically, balances chased automatically, all by card.

Calendar sync

Subscribe to your shoots from Google or Apple Calendar — your diary, always with you, updating automatically.

Shot lists & run sheets

Agree the must-have shots with the client up front, and walk in on the day with a running order you and your second shooter both work from.

Backdrop & scene catalogue

Give clients a visual menu of backdrops and scenes to pick from in their portal, agreed before the day.

Gallery proofing

Clients pick their selects from a private gallery, and their choices flow straight into your editing queue.

Editing pipeline

Every shoot moves through culled, edited and delivered — visible to the client, so 'any news?' emails stop.

Usage & licensing

Generate usage-rights terms per commercial job and get them e-signed alongside the contract.

Golden hour planner

Timelines that know when the light goes: sunset-aware scheduling for couple portraits and outdoor sessions.

Client budget tracker

Track the event budget line by line, visible to the client, with deposits and balances reconciled automatically.

Enquiry Scoring & Follow-up

Rates incoming leads by budget, date and shoot type so you know exactly which ones are worth pursuing first.

Instant Quotes & E-signed Contracts

Produces a professional quote in seconds and collects a legally binding e-signature — including usage and licensing terms for commercial jobs — before you've even left the car park.

Deposits & Payment Collection

Takes retainers, stage payments and final balances automatically, with a client budget tracker that reconciles every penny so nobody disputes what's owed.

Branded Client Planning Portal

Gives every client their own private space to browse your backdrop and scene catalogue, confirm their shot list, and watch their job move through the editing pipeline — killing 'any news?' emails for good.

Golden Hour & Run-sheet Scheduling

Builds timelines that know exactly when the light goes, so outdoor sessions and couple portraits are timed to the minute rather than rushed into bad light.

Team & staffing

Give staff their own logins and availability calendars, assign them with clash and unavailability warnings, and auto-email their shoot details.

Services & quotes

Sell more than your core service — photo booths, light-up letters, events. Add multiple services per event with itemised, AI-drafted quotes.

Mobile app & alerts

Add Shoot Planner to your phone's home screen and get an instant push the moment a new enquiry lands — manage your whole business on the move.

Website booking widget

Drop an AI booking assistant onto your own site. It chats, captures enquiries and drops them straight into your pipeline — fully branded to you.

Reviews & reputation

Automatically request reviews after every event, approve the best, and publish them on your own page with star ratings search engines love.

Automations & Ask AI

Balance reminders, review requests and shoot briefs run themselves. Ask questions in plain English.

Profit & loss reporting

See real profit per booking — revenue minus staff costs and expenses — across any month, year or custom range. Export to CSV in a click.

Compliance documents

Store your PAT certificates and public liability insurance, then email them to a venue in seconds — straight from your branded address.

Equipment register

Track every piece of kit with PAT dates, values and locations, assign the right gear to each shoot, and show your crew exactly what to bring.

Interactive quotes & AI assistant

Every quote gets a private page with an AI assistant that answers your client's questions, two-way replies and open tracking.