Features
From the first enquiry to the last review request, Shoot Planner runs the admin of your business — winning work, signing it, planning it and getting you paid. Explore everything it does.
Agree the must-have shots with the client up front, and walk in on the day with a running order you and your second shooter both work from.
Learn more →Give clients a visual menu of backdrops and scenes to pick from in their portal, agreed before the day.
Learn more →Clients pick their selects from a private gallery, and their choices flow straight into your editing queue.
Learn more →Every shoot moves through culled, edited and delivered — visible to the client, so 'any news?' emails stop.
Learn more →Generate usage-rights terms per commercial job and get them e-signed alongside the contract.
Learn more →Timelines that know when the light goes: sunset-aware scheduling for couple portraits and outdoor sessions.
Learn more →Track the event budget line by line, visible to the client, with deposits and balances reconciled automatically.
Learn more →Answers every enquiry call with a knowledgeable, on-brand voice so no lead goes to voicemail while you're mid-shoot.
Learn more →Rates incoming leads by budget, date and shoot type so you know exactly which ones are worth pursuing first.
Learn more →Produces a professional quote in seconds and collects a legally binding e-signature — including usage and licensing terms for commercial jobs — before you've even left the car park.
Learn more →Takes retainers, stage payments and final balances automatically, with a client budget tracker that reconciles every penny so nobody disputes what's owed.
Learn more →Gives every client their own private space to browse your backdrop and scene catalogue, confirm their shot list, and watch their job move through the editing pipeline — killing 'any news?' emails for good.
Learn more →Builds timelines that know exactly when the light goes, so outdoor sessions and couple portraits are timed to the minute rather than rushed into bad light.
Learn more →Clients pick their selects from a private proof gallery, and their choices drop straight into your editing queue — no spreadsheets, no back-and-forth emails, just a clear order of work.
Learn more →Shows your true margin per shoot after travel, editing time and costs, so you can price future jobs with confidence instead of guesswork.
Learn more →Automatically request reviews after every event, approve the best, and publish them on your own page with star ratings search engines love.
Learn more →Subscribe to your gigs from Google or Apple Calendar — your diary, always with you, updating automatically.
Learn more →Balance reminders, review requests and set briefs run themselves. Ask questions in plain English.
Learn more →See real profit per booking — revenue minus staff costs and expenses — across any month, year or custom range. Export to CSV in a click.
Learn more →Store your PAT certificates and public liability insurance, then email them to a venue in seconds — straight from your branded address.
Learn more →Track every piece of kit with PAT dates, values and locations, assign the right gear to each gig, and show your crew exactly what to bring.
Learn more →Every quote gets a private page with an AI assistant that answers your client's questions, two-way replies and open tracking.
Learn more →↔ slide the crossfader — change the vibe
30-day free trial, every feature, cancel any time. Set up in an afternoon.